How do I change a deposit to an expense in QuickBooks online?

 You can’t technically convert a deposit to an expense. But you can enter an expense account on the deposit and a negative number which achieves the same thing. While Quickbooks allows you to delete a transaction, it’s not considered good accounting. Many accounting systems don’t allow deletion for that very reason. Original entries should be left alone and adjusting entries made to reverse the original. Having said that, there are three choices here - enter a negative number and an expense account on the deposit, do an adjusting entry to reverse the deposit and then create an expense, or delete the deposit and create an expense.

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